This presentation was delivered at the 2014 Digital Commons Great Lakes User Group Meeting at Valparaiso University on August 1, 2014.


As many institutions have begun participating in open access and creating institutional repositories it has become evident that some type of catalyst is necessary to initiate participation from the faculty. The mantra of “build it they will come” that some scholarly communication librarians and repository managers held has not carried over to faculty-initiated deposits to institutional repositories. Whether it was from a lack of knowledge, time, or energy, they hadn’t come; something was still missing from the repository service model holding faculty back from fully participating with their institutional repository. What faculty needed and wanted was a repository service model that would assist them through the process of rights checking, version control, and the eventual submission to the institutional repository. In the beginning of 2013 the Purdue Libraries began meeting with faculty and academic departments to discuss open access and participation with the Purdue e-Pubs institutional repository. Since April of 2013 the Purdue e-Pubs repository has offered faculty the opportunity to make their publications openly available through an initial curriculum vitae review and deposit-by-proxy deposit model by repository staff.

This presentation will discuss the workflows, project management, communication schedule, and numerous resources and documentation that have been created and adopted by the Purdue e-Pubs repository to offer Purdue faculty the necessary catalyst to initiate open access participation. This session will also discuss several cases where these new services have led to blanket participation by departments, as well as cases where faculty initiated the deposit of their more recent scholarship that fell beyond the scope of their initial curriculum vitae review.


curriculum vitae, Purdue e-Pubs, institutional repositories, open access, workflows

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