Abstract

Many academic libraries are struggling with collections size reaching or exceeding building capacity. Meanwhile, the movement of twenty-first-century libraries calls for user-centered space. The combination of these two factors has challenged libraries to identify ways to eliminate physical collections without losing access to content.

The academic libraries in the State of Florida, including the University of Central Florida (UCF), have discussed and developed plans for a shared print repository for several years. For the past few years a statewide Shared Storage Task Force was convened with representation from the state university libraries, and eventually formed the Florida Academic Repository (FLARE) under the leadership of the University of Florida.

In 2012, FLARE received the first large shipment from a participating library, the University of Miami. After a few months of active planning, UCF implemented its project preparing materials to send to FLARE and is poised to be the next library contributing to FLARE.

As presented, the UCF FLARE project requires tremendous coordination and collaboration within the multiple units in the Technical Services Division at UCF and with the external FLARE Team in Gainesville. Policies and procedures were developed with guidance from the FLARE Team, and internal workflow was designed to ensure accurate processing. This presentation focused on providing an overview of the FLARE project with a specific focus on the UCF experience in selecting and processing materials.

DOI

10.5703/1288284315246

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Developing a Statewide Print Repository in Florida: The UCF Experience with FLARE

Many academic libraries are struggling with collections size reaching or exceeding building capacity. Meanwhile, the movement of twenty-first-century libraries calls for user-centered space. The combination of these two factors has challenged libraries to identify ways to eliminate physical collections without losing access to content.

The academic libraries in the State of Florida, including the University of Central Florida (UCF), have discussed and developed plans for a shared print repository for several years. For the past few years a statewide Shared Storage Task Force was convened with representation from the state university libraries, and eventually formed the Florida Academic Repository (FLARE) under the leadership of the University of Florida.

In 2012, FLARE received the first large shipment from a participating library, the University of Miami. After a few months of active planning, UCF implemented its project preparing materials to send to FLARE and is poised to be the next library contributing to FLARE.

As presented, the UCF FLARE project requires tremendous coordination and collaboration within the multiple units in the Technical Services Division at UCF and with the external FLARE Team in Gainesville. Policies and procedures were developed with guidance from the FLARE Team, and internal workflow was designed to ensure accurate processing. This presentation focused on providing an overview of the FLARE project with a specific focus on the UCF experience in selecting and processing materials.