Abstract
In June 2013, the University of British Columbia (UBC) Library completed a 6-month project that involved the audit and analysis of over 700 licensing documents. Long overdue and the result of nearly a year of planning, the project brought about the successful implementation of an electronic resource management system, Serials Solutions’s 360 Resource Manager, and the reorganization of the UBC public-facing license permissions database.
This paper follows the evolution of the UBC license reanalysis project from its inception to conclusion and emphasizes the influence of the changing copyright environment in Canada and institutional perceptions of risk. The development and deployment of a license management system is a fundamentally complex process; project management, data standards, and an iterative approach were all central to the project’s success.
Figure 1
Figure 2 License Glossary.JPG (110 kB)
Figure 2
360RMLicensesGlossaryBestPractice_DW_21June2013.docx (42 kB)
Appendix 1
License Mapping Form_DW_21June2013.xls (40 kB)
From Crisis to Opportunity: A Licensing Audit How-To
In June 2013, the University of British Columbia (UBC) Library completed a 6-month project that involved the audit and analysis of over 700 licensing documents. Long overdue and the result of nearly a year of planning, the project brought about the successful implementation of an electronic resource management system, Serials Solutions’s 360 Resource Manager, and the reorganization of the UBC public-facing license permissions database.
This paper follows the evolution of the UBC license reanalysis project from its inception to conclusion and emphasizes the influence of the changing copyright environment in Canada and institutional perceptions of risk. The development and deployment of a license management system is a fundamentally complex process; project management, data standards, and an iterative approach were all central to the project’s success.